Privacy Policy
Social Photographer Limited
Last updated: March 2026
Social Photographer Limited respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard personal data when you contact us, use our services, or visit our website.

1. Who we are
Social Photographer Limited is the data controller responsible for your personal data.
Social Photographer Limited
Company No: 14586462
41 Whitcomb Street, London, WC2H 7DT
Email: info@social-photographer.co.uk
Phone: 0203 475 6689
We operate photography and videography services including event photography, corporate photography, and headshot photography.

2. What information we collect
We may collect and process the following personal data:
Contact information
Name, email address, phone number, company name.
Booking and project information
Event details, schedules, correspondence, and service requirements.
Technical data
IP address, browser type, device information, and website usage data.
Photographic and video content
Images or video recordings captured during commissioned assignments which may include identifiable individuals.

3. Lawful basis for processing
Under UK GDPR, we process personal data only where a lawful basis applies.
Contractual necessity
To respond to enquiries, provide quotes, manage bookings, deliver services, and process payments.
Legitimate interests
To operate our business, maintain client records, improve services, maintain archives, and promote our work professionally.
Consent
Where explicit permission is provided, such as specific marketing or promotional image use requests.
Legal obligation
For accounting, tax, insurance, or regulatory requirements.

4. Photography and videography at events
Photography and videography services are typically commissioned by event organisers, businesses, or venues.
Images captured during events may include identifiable individuals and are processed as part of delivering the commissioned service.
Social Photographer Limited may use selected images for:

• portfolio display

• website content

• social media

• editorial features

• promotional materials

This use is based on legitimate interests in promoting professional services.
Where confidentiality or usage restrictions are required, these must be agreed in writing before the Assignment.
We take care to represent individuals professionally and appropriately.

5. Sharing your data
We never sell personal data.
Personal data may be shared only where necessary with trusted providers such as:

• payment processors

• cloud storage providers

• gallery delivery platforms

• contracted photographers or videographers

• accountants and insurers where required

All third parties are required to process data securely and lawfully.

6. International data transfers
Some service providers may store or process data outside the UK.
Where this occurs, appropriate safeguards are used, including adequacy decisions or standard contractual clauses.

7. Data retention
We retain personal data only as long as necessary.
Enquiry data: up to 12 months
Client records and invoices: typically 6 years
Delivered images and video: may be retained for archive and portfolio purposes
Marketing consent records: until consent is withdrawn
Clients are responsible for maintaining their own copies of delivered images.

8. Cookies and analytics
Our website may use cookies to support functionality and analyse visitor behaviour.
These may include essential cookies and analytics cookies such as Google Analytics.
You can control cookies through your browser settings.

9. Your rights
Under UK GDPR, you have the right to:

• access your personal data

• correct inaccurate data

• request deletion

• restrict processing

• object to processing

• withdraw consent

Requests can be made using the contact details below.
You also have the right to complain to the Information Commissioner’s Office (ICO).
www.ico.org.uk
10. Data security
We use secure storage systems, password-protected services, and restricted access controls to protect personal data.
11. Changes to this policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised date.
12. Contact
Social Photographer Limited
41 Whitcomb Street
London WC2H 7DT
info@social-photographer.co.uk
0203 475 6689
One thing to check (important)
Are you registered with the ICO as a data controller?
Most photography businesses in the UK are required to be.
If you are, we should add:
 
Registered with the Information Commissioner’s Office (ICO), Registration No: XXXXXXX
That’s the only missing compliance piece.
Your original policy was already strong — this version just makes it legally cleaner and more UK-GDPR aligned without becoming corporate or heavy.
good, now write it for corpoarte headshots london
Alright — this one should be simpler than the Social Photographer policy, but still clearly tied to Social Photographer Limited as the data controller.
Headshots sites should feel straightforward and professional, not legal-heavy.
Here’s the correct version for Corporate Headshots London.
Privacy Policy
Corporate Headshots London
Last updated: March 2026
Corporate Headshots London is operated by Social Photographer Limited, which acts as the data controller for personal data collected through this website and through headshot photography services.
1. Who we are
Social Photographer Limited
Company No: 14586462
41 Whitcomb Street, London, WC2H 7DT
Email: studio@headshotslondon.co.uk
Phone: 0203 475 6689
Corporate Headshots London provides professional corporate headshot photography services.
2. What information we collect
We may collect and process the following personal data:
Contact information
Name, email address, phone number, company name.
Booking information
Appointment details, correspondence, and service requirements.
Photographic images
Headshot images captured during photography sessions.
Technical data
IP address, browser type, and website usage data.
3. How we use your data
Under UK GDPR, personal data is processed only where a lawful basis applies.
Contractual necessity
To manage bookings, deliver headshot photography services, and process payments.
Legitimate interests
To operate our business, maintain records, deliver images, and promote our services.
Consent
Where required, such as specific promotional image use requests.
Legal obligation
For accounting, insurance, or tax compliance.
4. Use of headshot images
Headshot images are commissioned primarily for professional use by the Client.
Social Photographer Limited may use selected headshot images for:

• portfolio display

• website content

• social media

• marketing materials

This use is based on legitimate interests in promoting professional photography services.
Where a Client requests that images not be used for promotional purposes, this can be agreed in writing.
Images already published as part of normal promotional activity may remain in use.
We take care to represent clients professionally at all times.
5. Sharing your data
We do not sell personal data.
Personal data may be shared only where necessary with trusted providers, including:

• image delivery platforms

• cloud storage providers

• payment processors

• contracted retouchers or photographers

• accountants where required

All third parties are required to handle data securely.
6. Data retention
We retain personal data only as long as necessary.
Enquiries: up to 12 months
Client records and invoices: typically 6 years
Delivered headshot images: may be retained for archive and portfolio purposes
Clients are responsible for backing up delivered images.
7. Cookies and analytics
This website may use cookies for functionality and analytics.
You can control cookies through your browser settings.
8. Your rights
Under UK GDPR, you have the right to:

• access your personal data

• request correction

• request deletion

• object to processing

• withdraw consent

You may also complain to the Information Commissioner’s Office (ICO).
www.ico.org.uk
9. Data security
We use secure storage systems and restrict access to personal data.
10. Contact
Social Photographer Limited
41 Whitcomb Street
London WC2H 7DT
studio@headshotslondon.co.uk
0203 475 6689